Award Administration

1. Notification of the award

The funder will notify the PI or Corporate and Foundation Relations (CFR) of the award. Whoever is notified will forward the award information to the other parties involved.

2. PI & CFR design reporting timeline

Your CFR development officer will contact you for a meeting where you will discuss internal deadlines, reporting requirements, and all other information about your grant. You will then receive a grant reporting document to share with your team.

3. Money is sent to the NMSU Foundation and routed to your NMSU fund

Checked related to an NMSU Foundation account should be made out to the NMSU Foundation, Inc. and mailed to:

c/o [CFR Development Officer Name]
NMSU Foundation, Inc.
P.O. Box 3590
Las Cruces, NM 88003

After the Foundation has received your funding, your CFR development officer will have the university create a fund for you to use. You will be notified when the fund has been created and is available.

4. Spending and tracking your grant funding with CFR

Log all spending on the reporting document provided and send to your CFR development officer by the NMSU internal due date. All spending must match the budget in the grant proposal or award letter. If you have challenges spending money according to the grant agreement, let your CFR development officer know as soon as possible. CFR will contact the funder for alternative spending options or to relay any issues with meeting the grant terms.

5. Turning in reports

Your CFR development officer will contact you one month before any external reporting deadlines to provide assistance with writing reports. You must submit your reports to CFR at least two weeks before funder reporting deadlines. Your CFR development officer will review the report and communicate with you about successful completion of the report and will submit reports to funders before the external deadline.